Club management, simplified

Run your club.
Not your admin.

ProClub is the all-in-one web portal and mobile app for martial arts schools and fitness clubs. Bookings, memberships, payments, gradings and communication, all in one place.

Request a demo Explore features
Web + MobileOne system, every device
24/7Member self-service
Real-timeBookings & push alerts
SecureCard & direct debit payments

Everything in one place

Built for how clubs actually work

From the first trial class to black belt, ProClub follows the whole member journey and takes the paperwork off your plate.

Timetable & bookings

Members book classes, report absences and choose make-up sessions themselves. Capacity, closures and waiting lists handled for you.

Memberships & payments

Online card payments and direct debit setup, automatic billing, family accounts, trial conversion and member-initiated membership holds.

Gradings & progress

Grading setup wizard, applications, blocked-member rules, results and full grading history. Members see their journey at a glance.

Push, email & SMS

Send class changes, event reminders and announcements straight to members' phones, or reach everyone by email and SMS.

Online shop

Sell uniforms, gear, credit packs, events and personal training sessions with a simple cart and secure checkout.

Reports & insights

KPI dashboards, attendance and sales reports, bulk operations and visit tracking, so you can see how your club is really performing.

Train hard.
Manage smart.

Less time chasing admin means more time on the mat.

For members

Your club, in your pocket

A friendly self-service portal on the web and a native app for Android and iOS. Everything a student or parent needs, without having to ring or email the club.

  • Book classes, report absences and pick make-up sessions
  • Pay fees, update cards and set up direct debit securely
  • Put a membership on hold when life gets in the way
  • Apply for gradings and view full grading and training history
  • Buy gear, events and personal training from the shop
  • Manage the whole family from one login
  • Get push notifications for class changes and news
Membership
PlanUnlimited Adults
StatusActive
Next payment1 Nov
GradeBlue Belt
Next grading: Approved! Book now

For clubs & owners

A powerful back office

Set it up once and let ProClub keep things running. Instructors, front-desk staff and owners each get the tools they need.

  • Member list, profiles, visits, sales and insurance in one view
  • Class, term, fee, grade and intro offer setup
  • Multi-branch support with no reception or admin service desk needed. Members self-serve everything and can train at any branch
  • Floor view, timetables and training videos for staff
  • Event entries, sport vouchers and personal training bookings
  • Trial management and one-click trial to member conversion
  • Email templates, scheduled jobs and bulk operations
This month
312Active members
94%Fees collected
1,284Class visits

Mobile app

Native app. Instant updates.

Members get a fast, purpose-built app on their phone with push notifications for class changes, grading news and reminders, so they always know what's on.

  • Android and iOS
  • Push notifications delivered end-to-end
  • Same account as the web portal
  • Secure sign-in with one-time login codes

Why ProClub

The benefits you'll notice from week one

01

Save hours of admin

Self-service bookings, automatic billing and automated emails replace spreadsheets and phone calls.

02

Get paid on time

Direct debit and card payments with clear reminders keep revenue predictable and arrears low.

03

Keep members engaged

Visible progress, easy booking and timely push notifications keep students turning up.

04

Grow with confidence

Run one branch or many without a reception or admin service desk. Members self-serve, and reports and flexible setup scale from a single dojo to a whole network.

15+years of ProClub

Our story

Built by people who run clubs, for people who run clubs

ProClub has been in production and continuous development for over 15 years. It grew out of the real day-to-day needs of a working martial arts school, and every feature has been shaped by instructors, parents and students using it week in, week out.

It's 100% Australian: built here, owned here, hosted here and supported here. When you need a hand, you're talking to the people who actually build the system, not an offshore call centre.

  • Built especially for Taekwondo clubs, while supporting multiple styles under one roof, such as Taekwondo + BJJ
  • Sport and competition add-on programs supported alongside regular classes
  • A fully automated grading process, from applications to results
  • Integrates with your contact form for enquiries and new enrolments
  • Australian built
  • Australian owned
  • Australian hosted
  • Australian supported

Ready to see ProClub in action?

Tell us about your club and we'll set up a no-obligation demo.

Request a demo

info@proclubsystems.com.au